Event Sponsorship Scheme Application

Round Two applications must be submitted no later than 4.00 pm Friday 18th October 2024

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Introduction
Organisation Details
Event Details
Financial Details
Event Application
Event Impact
Event
Event Costs- EXPENDITURE
Event Costs- INCOME
Sponsorship Amounts
Grant Checklist
Submit Response

Introduction

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Organisation Details

Applicant/Organisation*

Contact Person (President, Treasurer if applicable)*

Phone Number*

Address

Street Address:*

City:*

State:*

Post Code:*

Country:*

Email Address*

Signature*

Event Details

Event Name*

Contact Person (if different from above)

Event Location*

Start Date*

End Date*

Total Event Cost (exc GST)*

Funding Requested (exc GST)*

Financial Details

Is your group incorporated?*

YesNo

Is your group registered for GST?*

YesNo

Applicant ABN

Event Application

Have you spoken to the Community Development team to confirm your event meets the Sponsorship Criteria?*

YesNo

If yes, who did you speak to?

Does your event require an Event Application Form?*

Yes - Please visit the Shire of Capel website to downloadNo

Event Impact

Event description (200 words or less)*

Economic Impact – This can be measured by the number of new people that visit the Shire due to your event, the number of local people attend the event and its economic turnover, or measure of local business/industries that generate income because of this event (150 words or less)*

Social Impact – This can be measured by how the event adds social benefit to the local community. This could include, but is not limited to, how the event fosters community pride, health, and well-being, teaches people new things and strengths relationships (150 words or less)*

Environmental Impact – This can be measured by how the event takes into consideration environmentally friendly messages and practices. This can include reuseable, recyclable, and minimal waste messages and practices (150 words or less)*

Promotional Impact – This can be measured by how the event promotes the Shire of Capel and its assets. This could be how it showcases its people, its environment, public places, or community organisations (150 words or less)*

Event

Who will be involved with the coordination of this event?*

Who is your target audience for this event?*

Is your event open to the public?*

YesNo

Is there an event entry / participation fee?*

YesNo

How are you promoting the event?*

Event Costs- EXPENDITURE

Please note: for quotes
- For items up to $1,000 – 1 documented verbal quote is to be obtained
- For items between $1,001 and $5,000 – 1 written quotation is to be obtained
- For items over $5,000 – 3 written quotes are to be obtained

For calculating the value of donated labour, materials, goods, etc.,
Request written quotation from an equivalent tradesperson or supplier to provide similar
services and material/goods to record on both the expenditure page and the income page as an in kind donation.

• The provider of the labour donation should hold relevant qualifications, where applicable in the field of service they are providing. (ie. Electrician, plumber registered trade)

Equipment / Material (Purchases, Hire etc)*

Value (exc GST)*

Professional Fees (Consultants, Events Coordinator, etc)*

Administration Costs (postage, Stationary, etc)*

Promotional Costs (Advertising Flyers etc.,)*

Other Costs associated with this event*

TOTAL EXPEDITURE*

Event Costs- INCOME

Fees (Admissions, Registrations)*

Other funding sources*

Amount*

Status*

ApprovedPending

Your organisation in kind contribution (Labour, machinery, etc)*

Your organisations contributions (Cash)*

TOTAL INCOME*

Sponsorship Amounts

Total Requested Amount
This is the total amount requested from the Shire of Capel. Please list what items you intend
to fund with the sponsorship.

Items*

Amount Requested (exc GST)*

Items*

Amount Requested (exc GST)*

Items*

Amount Requested (exc GST)*

Items*

Amount Requested (exc GST)*

TOTAL*

Grant Checklist

Before you submit your application, have you:

Checked your Budget?*

YesNo

Attached quotes for items over $1,000*

YesNo

Spoken to a Shire Officer?*

YesNo

Shire Officer Name

Date

Organisation*

Position*

Signature*

Date*

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