Event Information

Event Applications

The Shire encourages the running of events in our locality. To ensure that events are run in the best interest of the community and their safety, high-risk events may be required to send in an Event Application.

If you answer yes to more than one of the below items, you will need to:

  • Public advertised event
  • Over 150 people in attendance
  • Impact on local roads
  • Food will be sold
  • You require the use of multiple Shire facilities
  • You will hire or bring additional large equipment (marquees, bouncy castles, portable toilets, etc.) You need to use stakes or pegs to hold down any additional large equipment
  • You may require vehicle access to a reserve
  • You need key access to fixed items located in the Shire (power boxes, buildings, etc.)
  • There may be additional noise from fireworks, vehicles, public amplifiers, or speakers.

    The minimum notice period required for the Shire to approve an application is as follows:

    Sixty (60) working days if the event will require road closures, traffic management plans, risk management plans, noise management plans, and planning approval.

    Twenty (20) working days for all other events.

    SOC _Event Appplication Package.pdf

    Event Sponsorship

    The Shire Event Sponsorship Scheme provides a process by which the Shire (we) can provide either an in-kind and/or cash contribution to the development and implementation of events in the Shire.

    Community groups, clubs, and not-for-profit and for-profit organizations that are considering conducting an event that is of community benefit and requires financial assistance and support are encouraged to complete an Event Sponsorship Scheme Application.

    Applications are assessed on the social and promotional benefit, along with the economic and environmental impact.

    Timelines

    Round 2 Applications are open from 12 September to 18 October 2024.

    Round 2 Application Assessments are made from 21 October to 27 November 2024

    Please ensure you contact the Shire’s Community Development Officer to discuss your event prior to applying.

    2024-25 Sponsorship Application Form

    Event Sponsorship Scheme Guidelines

    List Grid Calendar
    Captivate Capel
    22/03/2025 Captivate Capel
    Saturday, March 22nd 2025  Erle Scott Reserve Capel A Festival for the Earth celebrating World Water Day. The Shire of Capel is excited to announce that Captivate Capel is returning in March 2024 We encourage community

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    Ordinary Council Meeting - March 2025
    26/03/2025 Ordinary Council Meeting - March 2025
    The Ordinary Council Meeting - March 2025 will be held on Wednesday, March 26, 2025 at 6:00 PM.

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    Bool Barlip Museum April Inzone 2025
    15/04/2025 Bool Barlip Museum April Inzone 2025
    Are interested in the history of W.A?

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    Adventure World - Autumn Inzone 2025
    22/04/2025 Adventure World - Autumn Inzone 2025
    Join Capel Youth Services for a full day of fun at Adventure World!

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    Bunbury Wildlife Park- Autumn Inzone
    23/04/2025 Bunbury Wildlife Park- Autumn Inzone
    Join Capel Youth Services for a full day of fun at the Bunbury Wildlife Park!

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    Ordinary Council Meeting - April 2025
    30/04/2025 Ordinary Council Meeting - April 2025
    The Ordinary Council Meeting - April 2025 will be held on Wednesday, April 30, 2025 at 6:00 PM.

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    Ordinary Council Meeting - May 2025
    28/05/2025 Ordinary Council Meeting - May 2025
    The Ordinary Council Meeting - May 2025 will be held on Wednesday, May 28, 2025 at 6:00 PM.

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    Ordinary Council Meeting - June 2025
    25/06/2025 Ordinary Council Meeting - June 2025
    The Ordinary Council Meeting - June 2025 will be held on Wednesday, June 25, 2025 at 6:00 PM.

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    Ordinary Council Meeting - July 2025
    30/07/2025 Ordinary Council Meeting - July 2025
    The Ordinary Council Meeting - July 2025 will be held on Wednesday, July 30, 2025 at 6:00 PM.

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    Ordinary Council Meeting - August 2025
    27/08/2025 Ordinary Council Meeting - August 2025
    The Ordinary Council Meeting - August 2025 will be held on Wednesday, August 27, 2025 at 6:00 PM.

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    Ordinary Council Meeting - September 2025
    24/09/2025 Ordinary Council Meeting - September 2025
    The Ordinary Council Meeting - September 2025 will be held on Wednesday, September 24, 2025 at 6:00 PM.

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    Ordinary Council Meeting - October 2025
    29/10/2025 Ordinary Council Meeting - October 2025
    The Ordinary Council Meeting - October 2025 will be held on Wednesday, October 29, 2025 at 6:00 PM.

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    Ordinary Council Meeting - November 2025
    26/11/2025 Ordinary Council Meeting - November 2025
    The Ordinary Council Meeting - November 2025 will be held on Wednesday, November 26, 2025 at 6:00 PM.

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